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Sunday, 14 July 2013 16:18


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The functions of the Protocol Department are:-

  • Advises Government on matters of diplomatic procedure.
  • Prepares Credentials/Letters of Commission and Letters of Recall for Malawi Heads of Diplomatic Mission;
  • Processes the accreditation to Malawi of foreign Heads of mission and heads of international organizations;
  • Presents Heads of Diplomatic Mission during their commissioning to the State President;
  • Prepares Exequaturs for Foreign Honorary Consuls;
  • Processes Consular Commissions for Malawi Honorary Consuls and Consular Officers;
  • Administers and implements diplomatic privileges and immunities;
  • Coordinates protocol arrangements for the Head of State on the State functions/ceremonies at home and on visits abroad.
  • Coordinates visits of Foreign Heads of state and Government.
  • Sends notifications to Malawi Diplomatic Missions aabroad regarding visits abroad by the State President, Cabinet Ministers and other dignitaries in the government,
  • Prepares programmes for State visitors and arranges for their printing and distribution;
  • Selects gifts for State visitors in consultation with the State  House;
  • Plans and implements sitting arrangements for state and ceremonial functions;
  • Makes and coordinates appointments and other arrangements for State and Ceremonial functions;
  • Makes and coordinates appointments aand other arrangements for senior foreign guests and diplomats who want to call on senior Malawi Government officials;
  • Attends to correspondence concerning;-
  • Complaints against diplomatic missions by local people and vice versa;
  • Applications for driving licences and registration/sale of vehicles for diplomatic and international organizations;
  • Issuance of diplomatic identity cards;
  • Repatriation and other related consular matters;
  • Sends and receive congratulatory and condolence messages to and from foreign government.
  • Gazettes appointments of Head of Malawi diplomatic mission;
  • Liaises with the Immigration Department on notification of arrival and  departure of diplomatic personnel.
  • Compiles, updates and distributes a Diplomatic and Consular Directory;
  • Processes requests for tours in Malawi by members of the diplomatic corps;
  • Administers VIP lounges at the airports and processes applications and requests for the  use of VIP lounges as well as those transiting through the Special Corridor;
  • Processes over-flight and landing clearances of aircraft; and
  • Considers and advises on all protocol protocol policy matters falling within the our view of the ministry;


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Ministry of Foreign Affairs and International Cooperation
P.O. Box 30315
                Capital City,  Lilongwe 3


Tel: +265 1 789 088/789 115
Fax: +265 1 788 482/789 112

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