ADMINISTRATION DIRECTORATE

         Administration directorate ensures smooth running, conducive working environment and management of equipment, tools, utilities and infrastructure in the Ministry of Foreign Affairs.

FINANCE AND ACCOUNTING DIVISION     

         A Finance and Accounting Division delivers Finance and Accounting Services to the Ministry of Foreign Affairs.

Key services include:

• Financial Accounting for the Ministry's functions
  
• Cash and cheque management
• Processing payments by Integrated Financial Management Information System
• Facilitating Monthly Payroll processing
• Facilitating annual budget preparation
• Implementing expenditure controls
• Allocating monthly funding

HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT DIVISION  

The Human Resource Management and Development Division is mandated in the following:

• Processing of appointments of officers both local and diplomatic
  
• Facilitation of training programmes for members of staff including facilitation of all training programmes offered by different governments
• Facilitation of diplomatic recalls and postings to and fro various Missions abroad
• Managing records of the Ministry

INFORMATION AND COMMUNICATION TECHNOLOGY DIVISION

    An Information and Communication Technology (ICT) Division  delivers ICT services in the Ministry of Foreign Affairs. ICT services include Email, internet, systems, websites and many others.

INTERNAL AUDIT DIVISION

ROLE OF INTERNAL AUDIT 

The Internal Audit Division provides an independent evaluation on the effectiveness of governance, risk management and control processes through assurance and consulting services. Government –wide, the activities of the internal audit Division in Ministry of Foreign Affairs like in all other Ministries, Departments and Agencies are overseen by the Central Internal Audit Unit which is under the Ministry of Finance and Economic Planning.

PURPOSE, AUTHORITY AND RESPONSIBILITY OF THE INTERNAL AUDIT FUNCTION

The Internal Audit charter, which was approved by the Minister of Finance in 2011 provides the purpose, authority and responsibility of the Internal Audit Sections in Government in providing independent assurance and consulting services on governance, risk management and control processes to support the achievement of Government’s goals. The Internal Audit Division in Ministry of Foreign Affairs has authority to have unrestricted access to all functions, records, property and personnel, have full and free access to the audit committee and allocate resources, select subjects, determine scopes of work, and apply the techniques required to accomplish audit objectives. The Internal Audit Division is responsible for Implementing the annual audit plan, as approved, including any special tasks or projects requested by management and the Audit Committee and is also responsible for Developing a flexible annual audit plan using an appropriate risk-based methodology, including any risks or control concerns identified by management, and submit that plan to the Audit Committee for review and approval as well as periodic updates.

LEGAL SERVICES AND TREATIES AFFAIRS DIVISION

          A Legal Services and Treaties Affairs Division handles all legal matters and treaties affairs in the Ministry of Foreign Affairs.

PLANNING AND RESEARCH DIVISION

          Planning and Research Division formulates and reviews policies and plans in the Ministry of Foreign Affairs. These include Malawi Foreign Policy, Malawi Diaspora Engagement Policy, strategic and work plans.

PROCUREMENT AND ASSET DISPOSAL DIVISION

A Procurement and Asset Disposal Division delivers procurement services and disposal of assets in the Ministry of Foreign Affairs.

Key Services include:

• Procurement of works, goods and services
• Storage and dispatch of goods
  
• Disposal of works, goods and services